Please make sure you contact Georgie first (for availability), before completing the booking form. 

SESSION AGREEMENT AND BOOKING FORM

AGREEMENT OVERVIEW: In the following conditions of contract Georgina Cook Photography shall mean Georgina Cook and anyone appointed by her to work for the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by Georgina Cook Photography in writing.

COOPERATION: Unless otherwise noted, Georgina Cook Photography, it's associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify Georgina Cook Photography and photographer(s) in writing if they wish to have anything photographed in a particular way. Georgina Cook Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. Georgina Cook Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to Georgina Cook Photography or beyond the photographer(s) control.

HOUSE RULES: clients agree and understand that Georgina Cook Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. If client appears under the influence of alcohol or drugs during the shoot, Georgina Cook Photography has the right to cancel the shoot immediately due to public liability and health and safety concerns.

IMAGES and COPYRIGHTS: Photographs/images produced by Georgina Cook Photography are protected by Copyright and remain the property of Georgina Cook Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner without prior written permission of Georgina Cook Photography. Clients will receive a high resolution digital disk/USB with printing rights. When publishing the photos on social media, Georgina Cook Photography must be credited as the photographer. The client must not benefit commercially from the reproduction of these photographs in any form. Georgina Cook Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Every image that is chosen will be fully edited to Georgina Cook Photography’s high standard.

MODEL RELEASE. Georgina Cook Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release Georgina Cook Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to Georgina Cook Photography’s use of said images.

RETAINER & PAYMENT SCHEDULE: A non refundable booking fee of 33.3% (1/3) of quoted fee is due on receipt of booking form and invoice. This includes a 14 day cooling off period after payment in which the client is entitled to a refund if they choose to cancel the booking. One third of the remaining balance for the session is due 3 months prior to the event and the final remaining amount, within 30 days of the event. If extras are added on the day of the photo shoot, payments must be paid before the images are handed over to clients.

If a session is booked less than 3 months prior to its date, 50% of the final fee is due prior to the session date and 50% within 30 days of the session.

Prices agreed on booking are guaranteed for 6 months after the session/event and may then be subject to increase without notice. 

Journeys which require more than 25 miles of travel from Hastings will incur travel expenses at Georgina Cook Photography’s discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.

CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents Georgina Cook Photography from photographing the event, Georgina Cook’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but Georgina Cook Photography will not be responsible for any further costs.  Georgina Cook Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.

If the client should have to cancel a booking the following cancellation fees will become due immediately:

  • The clients are entitled to a full refund of the booking fee if they withdraw within 14 days of the date of the payment invoice.

  • The booking fee of 33.33% (1/3) of initial quoted amount will be forfeited on cancellations made after 14 days. Cancellations made within 1 month of the wedding incur the full cost of the photographic service booked.

  • Where Georgina Cook Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.

  • In the event of postponement, then at the discretion of Georgina Cook Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.

  • It is essential to inform Georgina Cook Photography as soon as possible of any changes of venue, times, or contact details etc.

LIMIT OF LIABILITY: Georgina Cook Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond Georgina Cook Photography's control. The client agrees that Georgina Cook Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event. 

COMPLETION SCHEDULE: Images can be expected to be edited within 2-12 weeks after the photo shoot date dependant on the volume of photographs taken. USB and/or online delivery can be expected within this time frame, but may take longer. Albums, prints and extras will be available anywhere from 2-6 weeks, after they are ordered. These items can be picked up from Georgina Cook Photography's studio by appointment only (please email Georgina Cook and ask for current address) or sent on request by recorded delivery.


PAYMENT DETAILS:

Please make payment to:

Miss GC Cook

The Smile Bank

Account number: 06005698

Sortcode: 08-92-86



BOOKING FORM

Name *
Name
Phone *
Phone
Address *
Address
Preferred or exact date of session *
Preferred or exact date of session
(e.g event / wedding / portrait / business etc)
(not applicable to large events)